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2024 OTAC Conference Sponsor & Exhibitor Registration

  • 09/12/2024
  • 12:00 PM
  • 09/15/2024
  • 11:00 AM
  • Sun Outdoor, Granby, Colorado
  • 13

Registration

(depends on selected options)

Base fee:

Register

Thank you for your interest in becoming a sponsor or exhibitor for the OTAC 2024 conference!

Our conference sponsors and exhibitors contribute to the overall success of our conference and our attendees look forward to networking with you!

OTAC anticipates over 200 registrants (our largest conference ever!) will join us for a weekend full of interactive educational and rejuvenating sessions at the beautiful Sun Outdoors Resort in Granby, Colorado (see venue and accommodation information below).

This year's innovative conference is attracting students and practitioners from across the state, out of state, AND the president of the American Occupational Therapy Association (AOTA)! You won't want to miss this unique opportunity to engage with a diverse group of OT students and practitioners and enjoy the beauty of the Colorado outdoors at our fun venue!

NEW LOWER PRICING FOR EXHIBITOR BOOTHS!* Excludes sponsorship levels

Exhibitor table prices are $250 lower this year!  We have a shorter exhibitor timeframe (Friday afternoon - Saturday lunch) to make it more affordable and possible for our exhibitors to join us in Granby. We will have a special Friday afternoon Happy Hour scheduled for 2 hours of unopposed exhibitor time!

EXHIBITOR OPTIONS:

Exhibitor Table Onsite ($500)  (OTAC Corporate Members receive a $100 discount)

  • FRIDAY afternoon set up 2-4, Exhibitor Happy Hour 4:30-6:30pm
  • SATURDAY Exhibitor Times 7-8:30am, 9:30-10am, 12-1pm. Breakdown 1-2:30 pm

Online Exhibitor ($300) - marketing online and flyer at conference with QR code to website for Scavenger Hunt

SPONSOR OPTIONS: (Read full benefits of Sponsorship options HERE)

1 Event Sponsorship  ($3,500)  (OTAC Corporate Members receive a $100 discount)

1 Keynote Sponsorship ($1,500) (OTAC Corporate Members receive a $100 discount)

These sponsor levels have the option to have an exhibitor set up in the FRONT of the event room for the full conference as well as additional benefits including free conference tickets, additional marketing, and other benefits.

EXHIBITOR INFORMATION

Sun Outdoors has a beautiful event center where indoor workshops and activities will be held during the conference. *Exhibitors will be set up in the back of the main event room and will be open to the full event space during Happy Hour, Breakfast, and during the Saturday full group morning session.  (*Keynote and Event Sponsor will be set up in the front of the event space for the entire conference)

  • All exhibitor and sponsor levels will be included in OTAC conference social media, website, emails, and conference materials including our popular exhibitor scavenger hunt to qualify for prize drawings.
  • OTAC welcomes sponsors and exhibitors to donate items (in person items  or online gift cards) 
  • We have condensed the exhibitor times (*except for the Keynote and Event Sponsor levels) to Friday afternoon (13th) through early afternoon on Saturday (14th) to make it more affordable for exhibitors and to  give exhibitors time to enjoy some of the many activities available in and around Granby, Colorado.
  • All exhibitor levels (except online) are eligible for one FREE BONUS!
    Choose between a 60 day job posting ($275 value) on the OTAC job board OR one free registration conference ticket ($172.50 value).
  • Online exhibitors will be included in all social media, website, and conference information materials and will be included in the on-site exhibitor scavenger hunt at an online sponsor table that will share a your exhibitor flyer and will require attendees to visit your website to qualify for the scavenger hunt prize drawing to be held on Sunday morning.


*EXHIBITOR TABLE SET-UP AND TEAR DOWN SCHEDULE

SET UP: Friday, September 13th 2-4pm

TEAR DOWN: Saturday 1:00-2:30pm

*KEYNOTE AND EVENT SPONSOR SCHEDULE:

SET UP: Thursday, September 12th : 12 - 1pm

TEAR DOWN: Sunday, September 15th:  11am -12pm

UNOPPOSED EXHIBITOR TIMES DURING CONFERENCE:

FRIDAY: 4:15-6:30 - Exhibitor Happy Hour with grazing table food and cash bar

SATURDAY:

  • Coffee/breakfast time 7-8:30am
  • Break: 9:30-10am
  • Lunch: 12-1pm

*Keynote Sponsor and full event sponsorships will include exhibitor set up for the entire conference, (Thursday afternoon-Sunday morning) and includes hot buffet breakfast on Sunday morning for two exhibitor booth staff.

Questions? Please contact OTAC at info@otacco.org

Cancellation Policy: 

All cancellations and requests for refunds must be submitted in writing via email to OTAC. Refund requests received by Thursday, August 15th will receive a full refund minus a $25 administrative fee. Refunds received from August 16th through September 1st  will receive a 50% refund minus a $25 administrative fee. There are no refunds after September 1st or for no-shows. Refunds will be processed 30 days after the event.

ACCOMMODATION RESERVATION INFORMATION

NOTE: SUN OUTDOORS HAS A 2 NIGHT MINIMUM

OPTIONS:

Sun Outdoors has cabins and RV sites available for 2 night rentals. OTAC has a special rate reserved - Call the FRONT DESK (not reservations) at 970-557-0200 and request the OT Association Conference discount.

*If you plan to stay only one night in Granby you can find additional options for accommodations at: https://www.destinationgranby.com/lodging/ or search in Grand Lake (18 minutes) or Winter Park (22 minutes)

SUN OUTDOORS SPECIAL DISCOUNT RATES 2024 OTAC CONFERENCE

Reserve Early - spaces are filling fast! 

DO NOT MAKE RESERVATIONS ONLINE - Call Sun Outdoors directly and choose option #2 to connect to the FRONT DESK (do not chose reservations). Tell them you are making reservations for the OT conference in September and you will receive these discounted rates.

NOTE: Rates listed are per night. You can reserve dates before and after the conference at the same reduced rates for the additional nights. Reserve extra dates early as we do not have the cabins held for dates outside the conference and they will fill from outside reservations.

There is an additional $10 resort fee per night plus approx. 10% tax. You will need to leave a 50% deposit when you place your reservation. This is fully refundable up to 14 days before check in. No refunds after 14 days prior.

View the following options on the Sun Outdoors website HERE

Airstreams:

·        Airstream Flying Cloud $127 Sleeps up to 6, Queen bed, lofted bunkbed with 2 twin beds, convertible bed in dining area, full kitchen, patio, fire pit. NO PETS

·        Airstream Globetrotter $110 Sleeps up to 4. Queen bed, convertible bed in dining area, full kitchen, patio, fire pit. NO PETS

Tiny Houses: Dogs allowed

·        Arrowhead Studio $143  Sleeps up to 4 - King Sized bed, pull out sleeper sofa, kitchenette, porch, fire pit.

·        Arrowhead Studio Accessible $143  Wheelchair accessible ramp and bathroom. Sleeps up to 4 - King Sized bed, pull out sleeper sofa, kitchenette, porch, fire pit.

·        Bear Claw $160  2 bedroom, Sleeps up to 6. Queen Sized bed, Twin over full bunkbed, pull out sleeper sofa, full kitchen, dining area, porch, fire pit.

·        Fox Tail $147   Sleeps up to 6 - King Sized bed, pull out sleeper sofa, Queen sized bed in overhead loft, kitchenette, porch, fire pit.

·        Fox Tail Accessible $147 Wheelchair accessible ramp and bathroom. Sleeps up to 6 - king bed, pull out sleeper sofa, Queen sized bed in overhead loft, kitchenette, porch, fire pit.

·        Lookout Lodge $322 (plus $150 cleaning fee) (only 4 available) Sleeps up to 8 total in 2 separate attached spaces. Main cabin has 1 bedroom with a king or queen bed, pull out sleeper sofa in the full living area, full kitchen, and washer & dryer. The second cabin (attached by a patio deck) has one bedroom with a queen bed, pull out sleeper sofa in living room, kitchenette. NO PETS

Standard Back-in RV site - dogs allowed = $83.12/night including tax and any fees

Sun Outdoors is currently holding all 88 tiny houses (5 wheelchair accessible), as well as the Airstreams and 20 RV sites for our conference. 

ABOUT OTAC

OTAC is the Occupational Therapy Association of Colorado. It is a non-profit organization that strives to increase the quality of care and level of professionalism to the practice of OT in Colorado.

Have a feedback or need more help?                                    Email: info@otacco.org

CONTACT

Email: info@otacco.org 



9200 East Mineral Avenue

Suite 100

Centennial, CO 80112



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